TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 8, 2009

 

Selectboard Present:     Jamie Teague, Sheldon Sawyer

(Absent:  Whitney Aldrich (Chair)

 

In the absence of Whitney Aldrich, Chair, Jamie Teague called the meeting to order at 7:30 PM with four people present in the audience.

 

PUBLIC BUSINESS:

DON BUTSON – CARTOGRAPHICS ASSOCIATES, LLC – Ariel Mapping:  Don Butson explained that the NH Department of Transportation will be taking new digital photographs of the towns in the spring of 2010.  These maps will be available to the towns at no charge.  He displayed the differences in the imaging on the maps between what is available now and what will be available.  Cartographics has been up-dating the maps for the Town of Walpole for many years.  In 2002 they talked to the Town about having more accurate mapping, the Town voted to approve $100,000 to have it done however the project did not move forward at that time.  The current maps are not accurate; some property lines go through buildings.  With more accurate maps everyone would be paying for what they actually own; it would be a fair and equitable base for appraisals.  Cartographics would like the town to appropriate some funding so they can be in the position to go forward when the State maps become available. They are proposing to do the mapping for $60,000-to-$70,000.  Mrs. Teague and Mr. Sawyer will share this information with Mr. Aldrich and then contact Mr. Butson.           

 

TRI VILLAGE ENERGY – Tara Sad:  The Selectboard acknowledged receipt of a letter Tara Sad of Tri Village Energy to request that they be able to use Town facilities for the following events: 

  • A Seed Saving Workshop on November 7, 2009; and
  • A Thanksgiving Farmers Market on November 21, 2009. 

This Subgroup launched a very successful first year Community Garden, and participated in the Cheshire County Conservation District’s “Feast On This” film festival, with the recent screening of “Mad City Chickens” in the library.  The Seed Saving Workshop will cover the benefits of preserving vegetable diversity; and the basics of saving seeds from garden-grown vegetables.  The Thanksgiving Farmers Market will provide area farmers a direct marketing opportunity and area consumers with a convenient way to stock up on locally produced foods for Thanksgiving.

Mr. Sawyer moved to grant permission to Tri Village Energy to use Town facilities on the above dates at no cost.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mrs. Sad reported that the Governor and his Advisory Council will be at Allyson’s Orchard on October 21st from 10:00 am to Noon for a Public Hearing.  The Selectboard was invited to attend. 

 

WALPOLE HISTORICAL SOCIETY:  Mrs. Sad advised that the Walpole Historical Society created a new book.  The preview showing will be on October 24th from 4:00 to 6:00 pm in the Walpole Historical Society building. 

 

ACCOUNTS PAYABLE:  Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $527,803.57.  Seconded by Mrs. Teague.  Motion passed unanimously.

The above amount includes a monthly payment of $472,979.46 to the Fall Mountain Region School District.

Selectboard Meeting –October 8, 2009- Page 2

 

MARCH HILL – Invoice:  Mr. Sawyer moved to authorize the payment in the amount of $106,027.00 to Cold River Bridges, LLC for repairs of the March Hill wash-out.  Seconded by Mrs. Teague.  Motion passed unanimously.  

 

PAYROLL:  Mr. Sawyer moved to approve the payroll voucher for the week ending October 3, 2009, for gross wages in the amount of $18,292.89 or net wages in the amount of $8,123.42.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,043.63.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

MINUTES:

SELECTBOARD MEETING – October 02, 2009:  The Minutes of the October 02, 2009, Selectboard meeting were tabled until the next meeting due to the fact that Mr. Aldrich was not present at this meeting and Mr. Sawyer was not present at the October 02, 2009, meeting. 

 

COMMITTEE / DEPARTMENT REPORTS:

The Selectboard received and reviewed the Minutes of the North Walpole Village District Board of Commissioners meeting of October 06, 2009.

 

BUILDING PERMIT:

DENISE POWERS, Permit 2009-024, Map 012-075-000:  Mr. Sawyer moved to approve Building Permit No. 2009-024 for Denise Powers to attach a lean-to onto a garage on the Old Drewsville Road.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

OLD BUSINESS:

DOWNSTAIRS ROOM – Letter from Janis Hall-Fuller:  A letter was received from Janis Hall-Fuller, Secretary to the Conservation Commission, requesting that the downstairs meeting room be cleaned, have any mold removed and improve the ventilation.  Mrs. Teague did not feel there was any mold but rather since the walls are concrete and porous the paint did not fill in the holes creating specks of black.  However Mrs. Teague and Mr. Sawyer agreed that the walls should be cleaned and painted and some ceiling tiles replaced.  Mrs. Clough was asked to contact the Local Government Center to make arrangements for them to come in to check out the room for any problem areas.

 

WALPOLE TOWN PLAYGROUND – Whitcomb Park:  A letter was received from Mrs. Julie Burns requesting that the Town return the $50,000 they had donated to the Town with the understanding that matching funds would be forthcoming for a Walpole Town Playground at Whitcomb Park but since that did not move forward she is asking for the return of her funds.  The Selectboard approved having Myra Mansouri make arrangements to refund the donation.

 

RECREATION COMMITTEE FUNDRAISING – Local Government Center Findings:  Mrs. Teague spoke with Stacie Gay about the fundraising by the Recreation Committee.  She understands that it should be done as a separate entity and they need to secure their separate tax number.

 

 

 

Selectboard Meeting –October 8, 2009- Page 3

 

TOWN HALL CEILING – Letter from Andrew Dey:  The Selectboard acknowledged receipt of a letter from Andrew Dey following their request that he render an opinion about the scope and specifications for the repair work to the first floor ceiling of the Town Hall.

 

TOWN HALL CEILING – New Sealed Estimates To Repair:  Three estimates were received and reviewed by the Selectboard on repairs to the Town Hall first floor ceiling.  Following a lengthy discussion, there was a consensus to have Mrs. Teague contact Blanc and Bailey to discuss the parameters of their estimate with the intent to award them the job if they can come to an agreement.

 

NH ASSOCIATION OF ASSESSING OFFICIALS, 2010 Election Ballot:  Mrs. Teague moved to have Mr. Sawyer complete the NH Association of Assessing Officials, 2010 Election Ballot document.  Seconded by Mr. Sawyer.  Motion passed unanimously.            

 

NEW BUSINESS:

OUTDOOR WOOD FURNACE; RSA 10-147:16-b & RSA 10-125:  Mr. Sawyer asked Mrs. Clough to forward a copy of the RSAs to Dr. Charles Morosini, Health Officer, for his information and to advise that the Selectboard had a verbal complaint.  The complainant needs to submit a written complaint to the Selectboard; it will then be forwarded to the State.

 

NEW LETTERHEAD:  Mrs. Clough noted that the supply of letterhead was low so she created a new one that can be generated on the computer.  The Selectboard approved the new letterhead.

 

NEW REPORT OF TIMBER CUT; SPREADSHEET SET UP WITH DRA:  Mrs. Clough displayed the new program and spreadsheet the State has.  She talked to the Town Clerk about the document change and she feels it is workable. 

 

LETTERS TO BE SIGNED:

GUYER & SON ROOFING CONTRACT:  Mrs. Teague moved to sign the Guyer & Son Roofing contract for repairs to the roof.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

NON-PUBLIC BUSINESS:

APOLOGY LETTER FROM LOREN AT AVITAR:  The Selectboard accepted the apology letter from Loren at Avitar.  It will remain sealed with the Non-Public minutes.

 

Adjournment:  Mrs. Teague moved to recess this Selectboard meeting until Monday, October 12th at 8:30 PM.  The Selectboard will enter into a meeting as the Hooper Trustees.  Seconded by Mr. Sawyer.  Motion passed unanimously.  The time was 9:47 PM. 

 

MEETING OF THE HOOPER TRUSTEES

 

Mrs. Teague called the meeting of the Hooper Trustees to order at 9:49 PM.

 

MEMO FROM TERESA KISSELL:  A memo was received from Teresa Kissell regarding the Hooper Golf Course water testing for the restaurant.

Mr. Sawyer moved to pass over this agenda item until they have reviewed the DES notice and have a chance to read the Hooper Golf Club lease.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Selectboard Meeting –October 8, 2009- Page 4

 

 

RENTAL OF THE COTTAGE:  Mr. Sawyer moved to hire Galloway Real Estate list the Hooper cottage for rent.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mr. Sawyer moved to adjourn this meeting of the Hooper Trustees.  Seconded by Mrs. Teague.  Motion passed unanimously.  The time was 9:58 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

 

                                                                        _______________________

                                                                        Whitney R. Aldrich, Chair

 

                                                                        _______________________

                                                                        Jamie J. Teague

 

                                                                        _______________________

                                                                        Sheldon S. Sawyer

 

 

(Note:  These are unapproved minutes.  Corrections, if necessary, may be found in the minutes of the October 15, 2009, Selectboard meeting.)