TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

JULY 09, 2009

 

Selectboard Present:     Whitney Aldrich (Chair); Jamie Teague, Sheldon Sawyer

 

Mr. Aldrich called the meeting to order at 7:30 PM with three people present in the audience.

 

PUBLIC BUSINESS:

HURB HURLBURT – Hooper Mansion:  Hurb Hurlburt went to the Hooper Mansion to inspect the new hood in the kitchen.  He recommended that the next time electrical work is done it include some expansion of the emergency system such as additional emergency lights and smoke alarms. 

 

Town Hall:  Hurb Hurlburt advised that the heavy rains caused a heat detector to get full of water causing the alarm system to go off in the Town Hall.  The Selectboard is in the process of obtaining quotes for the repair or replacement of the roof. 

 

ACCOUNTS PAYABLE:  Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $18,084.70.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

PAYROLL:  Mr. Sawyer moved to approve the payroll voucher for the week ending July 04, 2009, for gross wages in the amount of $22,440.29 or net wages in the amount of $13,531.23.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $4,665.92.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

MINUTES:

SELECTBOARD MEETING – July 02, 2009:  Mrs. Teague moved to approve the Minutes of the regular Selectboard meeting of July 02, 2009, as printed.  Seconded by Mr. Aldrich.  Mr. Sawyer abstained as he was not present at this meeting.  With Mrs. Teague and Mr. Aldrich in favor, the minutes were approved. 

 

SELECTBOARD / HOOPER TRUSTEES MEETING – June 11, 2009:  Mr. Sawyer moved to approve the Selectboard / Hooper Trustees Meeting with Terry Knowles, Assistant Director of Charitable Trusts/State of NH, on June 11, 2009, as printed with one correction:  Page 1, third paragraph, change “$149,000” to “$49,000”.  Seconded by Mr. Aldrich.  Motion passed unanimously. 

 

SELECTBOARD PUBLIC HEARING – June 09, 2009:  Mr. Sawyer moved to approve the Minutes of the Public Hearing on Merriam Road on June 09, 2009, as printed.  This meeting was held prior to the Planning Board meeting.  Seconded by Mr. Aldrich.  Mrs. Teague abstained as she was not present.  With Mr. Sawyer and Mr. Aldrich in favor, the motion was approved.  

 

COMMITTEE REPORTS:

The Selectboard received and reviewed the Minutes of the North Walpole Village Board of Commissioners meeting of July 07, 2009.

Selectboard Meeting –July 09, 2009- Page 2

 

REFUNDS:

EMICOR, LLC –Tax Appeals for Tax Years 2007 and 2008– Map 001-004-000:  Mr. Sawyer moved to support the stipulation of the reduction in the assessed value for Emicor, LLC.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mr. Sawyer moved to approve the 2007 Property Tax Refund in the amount of $4,437.00 Principal and $436.16 Interest for Emicor, LLC in accordance with the agreement.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mr. Sawyer moved to approve the 2008 Property Tax Refund in the amount of $4,879.00 Principal and $183.66 Interest for Emicor, LLC in accordance with the agreement.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

OLD BUSINESS:

TOWN HALL CEILING:  Mrs. Teague moved to sign the letter to the State of New Hampshire, Department of Revenue Administration, requesting that they allow the Town to use some of the fund balance to repair the downstairs ceiling in the Town Hall.  A Public Hearing will be scheduled accordingly.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

Mr. Sawyer moved to schedule the Public Hearing date for the Town Hall ceiling on Monday, July 20, 2009, at 4:00 PM.  Seconded by Mrs. Teague.  Motion passed unanimously. 

 

TOWN HALL RENTALS FOR 2009:  There was a consensus of the Selectboard to have the office cancel all the September events that are scheduled for the downstairs in the Town Hall.

 

TOWN HALL LEAKING ROOF:  Elaine Moore is in the process of obtaining quotes on the Town Hall roof. 

 

WALPOLE CEMETERY TRUSTEES LETTER REFERENCE TAKING DOWN TREE:  Mr. Sawyer moved that the Selectboard postpone giving the Cemetery Trustees permission to have the tree taken down in the Drewsville Cemetery until more tree removal quotes are received.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

TRASH AT 3 DEARBORN CIRCLE:  It was noted that Transfer / Recycling Facility employees removed the trash from 3 Dearborn Circle.

Mr. Sawyer moved to send the bill for the trash removal at 3 Dearborn Circle to the mortgage company.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

TRICENTENARY COMMITTEE UPDATE:  Elaine Moore contacted the Savings Bank of Walpole relative to transferring the funds from the Tricentenary Committee to the Town’s general fund.  The bank representative advised that a former Selectman named on that account would have to go to the bank with her.  The Selectboard approved having Elaine Moore proceed with the process as outlined with the bank.

 

RECREATION COMMITTEE:  Stacie Gay contacted Mr. Aldrich relative to the Recreation Committee making donations to sports teams such as the Walpole Youth Soccer Team as they do not fall under the jurisdiction of the Recreation Committee.  The Selectboard did not feel that just a donation would involve the Town should a liability issue arise but Mr. Aldrich will check with the Local Government Center.

 

Selectboard Meeting –July 09, 2009- Page 3

 

PUBLIC BUSINESS (Continued):

MARK HOUGHTON – REF: DES/EPA MANDATES:  Mark Houghton had to dig down further in order to have more soil testing done on the Hooper property following removal of the tank at the State’s request.  M & W Soils is doing the testing.  Any costs incurred that are not covered by the insurance company will be taken care of by the State.

 

NEW BUSINESS:

CEMETERY DEED –LOTS- D596-D597-D598- Sally Martineau:  Mr. Sawyer moved to approve the Cemetery Deed for Lots D596, D597 and D598 for Sally Martineau.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

ELDERLY EXEMPTION FOR YEAR 2010 – Marguerite M. French: Mr. Sawyer moved to approve the Elderly Exemption for the year beginning 2010 for Marguerite M. French.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

TIMOTHY & ANNA BLANC APPEAL TO BTLA:  Mr. Sawyer moved to set a date in August on a regular meeting night with Timothy & Anna Blanc for an Appeal Hearing on their assessed property value.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

ZONING BOARD LETTER REGARDING TOWN HALL CEILING:  The Selectboard acknowledged receipt of a letter from the Zoning Board, signed by Myra Mansouri, Chair, regarding their preference for an acoustical ceiling in the Town Hall.  They will take the recommendation under advisement.

 

TOWN OF ALSTEAD:  The Selectboard received a letter from the Town of Alstead Selectboard asking them to attend a round table discussion on regional collaboration on Tuesday, July 28th from 7:00 to 9:00 PM.  The Selectboard were pleased to receive the invitation and, as many as possible, will attend.

 

LETTER:

QUICKEN LOANS, INC. – Ref: 3 Dearborn Circle Trash Issue:  Mr. Sawyer moved to approve and sign the letter to Quicken Loans, Inc. and to include the bill for the removal of trash at 3 Dearborn Circle.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mr. Sawyer moved to recess this Selectboard meeting.  The Selectboard will meet as the Hooper Trustees.  Seconded by Mrs. Teague.  Motion passed unanimously.  The time was 9:10 PM

 

 

HOOPER TRUSTEES MEETING

 

Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:11 PM.

 

TRUSTEES OF TRUST FUND BILLS:

Hooper Mansion:  Mr. Sawyer moved to approve payment of the bill in the amount of $5,600.00 from E.E. Houghton for completion of the ADA bathroom in the Hooper Mansion.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

 

 

Selectboard Meeting –July 09, 2009- Page 4

 

Mr. Sawyer moved to approve payment of the bill in the amount of $2,100.00 from E.E. Houghton for installation of a 275 gallon oil tank in the basement and all the associated oil lines and purging of burners in the Hooper Mansion.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

Mrs. Teague moved to adjourn the meeting of the Hooper Trustees.  The Selectboard will reconvene their regular meeting.  Seconded by Mr. Sawyer.  Motion passed unanimously.  The time was 9:16 PM. 

 

SELECTBOARD MEETING (Continued)

 

Mr. Aldrich resumed the regular Selectboard meeting.  

 

NON-PUBLIC SESSION:

Mrs. Teague moved to enter into a Non-Public meeting pursuant to RSA 91:A 3 II to discuss (a) Personnel.  Seconded by Mr. Sawyer and on a roll call vote with all in favor, the motion was approved.  The time was 9:17 PM.

 

The regular meeting resumed at 9:48 PM.  No announcements were made. 

 

NEXT MEETING:  The Selectboard agreed to move their next regular meeting from Thursday, July 16th to Wednesday, July 15th at 4:00 PM.  This will allow for the three Selectboard members to attend a weekly meeting.

 

Adjournment:  Mr. Sawyer moved to adjourn this meeting.  Seconded by Mrs. Teague.  Motion passed unanimously.  The time was 9:52 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

                                                                        _____________________

                                                                        Whitney R. Aldrich, Chair

 

                                                                        _____________________

                                                                        Jamie J. Teague

 

                                                                        _____________________

                                                                        Sheldon S. Sawyer

 

 

(Note:  These are unapproved minutes.  Corrections, if necessary, may be found in the minutes of the July 15, 2009, Selectboard meeting.)