TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

MAY 07, 2009

Selectboard Present: Whitney Aldrich (Chair), Sheldon Sawyer

Absent: Jamie Teague

Mr. Aldrich called the meeting to order at 7:30 PM with eight people present in the audience.

PUBLIC BUSINESS:

MARCIA GALLOWAY – Alternate To Board: Mrs. Galloway thanked the Selectboard for appointing Mary Lou Montgomery and Jan Galloway-LeClerc as members of the Conservation Commission (CC). They also need Alternate members to fill in. At their last meeting on Monday night they were short members so could not conduct any business requiring a vote. It was noted that Mr. Aldrich is the Selectboard liaison to the CC.

ST. JOHN’S CHURCH – Nancy McAuliffe and Dolores Street: The Selectboard acknowledged receipt of a letter from Nancy McAuliffe and Dolores Street explaining the importance of their being able to reserve the Town Hall for their next annual Craft Show. The crafters and vendors reserve their spaces well in advance. Mr. Aldrich advised that the Selectboard had set a policy for booking events within four months except for weddings and plays but they understand these special circumstances. They prefer to have it the middle of May 2010 but could schedule it the last week-end in April. There was a question on the dates the Walpole Players will be using the Town Hall in May 2010. The Selectboard will check on available dates and notify them.

RECREATION COMMITTEE: Stacie Gay discussed the procedure to use to contact the other members of the Recreation Committee to schedule a meeting. Elaine Moore will write letters to the current members to ask if they are still interested in staying on as active members. In the meantime, Mrs. Gay will contact Joan DeVault and Joe Goodhue to gather information.

HOOPER GOLF CLUB: Jeff Miller and Bill Therrien have been working toward getting the new people settled in to handle the food service. They need to obtain the necessary licenses and permits to operate. The first issue is that the bathroom is not handicapped accessible on the first floor. This could result in an expenditure of about $10,000. The Selectboard suggested that they look into a handicapped porta-pot as a short-term option. The kitchen area needs to be up-graded. The Hooper Golf Club will provide these requirements (hood, vent, fire suppression equipment, etc.) at a cost of about $10,000 but they need the approval of the Selectboard. The Selectboard approved having them do the kitchen improvements. The electric supply panel needs up-grading. They view this as a landlord responsibility. The Selectboard felt if this will be over $5,000 it should go out for bid. They discovered an under-ground storage tank on the northeast exterior side of the kitchen. An oil tank will be needed inside the basement for heat. The Selectboard agreed to look into removal of the tank. Mr. Sawyer will contact Terry Knowles, who oversees the Hooper Trust, to try to schedule a visit soon.

FOSTER PAINTING: Elaine Moore advised that Foster Painting will repair the two windows for about $100.00/each. Mr. Foster noticed some spots on the Town Hall that need to be touched up; this is due to the water leaks. The Selectboard authorized having the two windows done but requested that Mr. Foster come into a meeting or submit a bid, in writing, on the other work.

Selectboard Meeting – May 07, 2009 – Page 2

ACCOUNTS PAYABLE: Mr. Sawyer moved to approve the Accounts Payable check register and manifest in the amount of $498,204.52. Seconded by Mr. Aldrich. Motion passed unanimously.

It was noted that $472,979.46 of the above amount is a monthly payment to the Fall Mountain Regional School District.

PAYROLL: Mr. Sawyer moved to approve the payroll voucher for the week ending May 2, 2009, for gross wages in the amount of $15,188.75 or net wages in the amount of $7,278.64. Seconded by Mr. Aldrich. Motion passed unanimously.

Mr. Sawyer moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,405.51. Seconded by Mr. Aldrich. Motion passed unanimously.

WARRANT:

PROPERTY TAXES: Mr. Sawyer moved to have the Selectboard come into the office to sign the Warrants for Property Taxes for both Walpole and North Walpole when they are ready. Seconded by Mr. Aldrich. Motion passed unanimously.

MINUTES:

SELECTBOARD MEETING – April 30, 2009: Mr. Sawyer moved to approve the Minutes of the regular Selectboard meeting of April 30, 2009, as printed. Seconded by Mr. Aldrich. Motion passed unanimously.

DEPARTMENT / COMMITTEE REPORTS:

The Selectboard received and reviewed minutes of the North Walpole Village Board of Commissioners meeting of May 5, 2009.

ABATEMENT:

LAVALLEY BUILDING SUPPLY – Map 027-003-000: Mr. Sawyer moved to pass over this Abatement until they clarify whether or not the water went through the sewer. Seconded by Mr. Aldrich. Motion passed unanimously.

REFUNDS:

MEADOWSEND TIMBER LTD – Map 006-021-000- Property Taxes: Mr. Sawyer moved to approve the Refund in the amount of $33.00 to Meadowsend Timber LTD. This is the result of an over-payment of 2008 Property Taxes. Seconded by Mr. Aldrich. Motion passed unanimously.

DAVID EARLE BARRETT – Map 025-024-000- Property Taxes: Mr. Sawyer moved to approve the Refund in the amount of $38.01 to David Earle Barrett. This is the result of an over-payment of the 2008 Property Taxes. Seconded by Mr. Aldrich. Motion passed unanimously.

RICHARD & KAREN O’BRIEN –Map 001-003-004- Property Taxes: Mr. Sawyer moved to approve the Refund in the amount of $23.70 to Richard & Karen O’Brien. This is the result of an over-payment of the 2008 Property Taxes. Seconded by Mr. Aldrich. Motion passed unanimously.

BUILDING PERMITS:

Selectboard Meeting – May 07, 2009 – Page 3

ERIC and KHEUAVAHN GOUGH –Map 001-018-000: Mr. Sawyer moved to approve Building Permit No. 2009-008 for Eric and Kheuavahn Gough to construct a 15-1/2’ x 15-1/2 deck and remove the 10’ x 16’ deck on Black Jack Crossing. Seconded by Mr. Aldrich. Motion passed unanimously.

CHARLES & NATALIA GORAWSKI –Map 004-006-000: Mr. Sawyer moved to approve Building Permit No. 2009-007 for Charles and Natalia Gorawski to expand their existing garage to 22’ x 22’ and to remove an existing 8’ x 10’ shed on the River Road. Seconded by Mr. Aldrich. Motion passed unanimously.

OLD BUSINESS:

MEDC / ANDRUS ASSOCIATES, LLC – CDBG – No. 08-050-CDED: Mr. Sawyer moved to sign the two copies of Requisition No. 5 in the amount of $10,746.00, for MEDC / Andrus Associates, LLC to the NH Community Development Finance Authority. Seconded by Mr. Aldrich. Motion passed unanimously.

SPRINKLER CHARGE: Mr. Sawyer moved to pro-rate the Sprinkler Charge for the first billing (January to December). Seconded by Mr. Aldrich. Motion passed unanimously.

ITRON MAINTENANCE AGREEMENT: Mr. Sawyer moved to authorize Mark Houghton to sign the Itron Maintenance Agreement. Seconded by Mr. Aldrich. Motion passed unanimously.

IRVING OIL STATEMENTS: The Selectboard agreed to send a letter to Irving Oil to advise that the Town will not pay the bill or late fees because they were for deliveries not ordered and/or were delivered to the wrong locations.

NEW BUSINESS:

RECREATION DEPARTMENT: Mr. Sawyer moved to approve the increased fees for use of some recreation facilities. Seconded by Mr. Aldrich. Motion passed unanimously.

INTENT TO CUT TIMBER –H&H INVESTMENTS, LLC –Map 027-005-000 - #09-461-03: Mr. Sawyer moved to approve the Intent to Cut Timber for H & H Investments, LLC. Seconded by Mr. Aldrich. Motion passed unanimously.

ALTERNATES FOR THE CONSERVATION COMMISSION: Mr. Sawyer moved to appoint the following named as Alternates to the Conservation Commission: Myra Mansouri, William Webb and Peter Palmiotto. Seconded by Mr. Aldrich. Motion passed unanimously.

There was a consensus of the Selectboard to send a thank you letter to Mel Schupack for his past service on the Conservation Commission.

REQUESTS FOR ABATEMENTS: Mr. Sawyer moved to deny the following requests for Abatements as recommended by Avitar:

1. Jack Neary – Map 020 – Lot 028

2. Walpole Fort #3, Inc. – Map 024 – Lots 009 & 039

3. Drewsville Carriage House Association – Map 025 – Lot 028

Seconded by Mr. Aldrich. Motion passed unanimously.

Selectboard Meeting – May 07, 2009 – Page 4

22-24 SCHOOL STREET, LLC – Map 019 – Lot 057: Mr. Sawyer moved to approve Avitar’s recommendation for an Abatement due to a decrease in the assessed value for 22-24 School Street, LLC. Seconded by Mr. Aldrich. Motion passed unanimously.

MUCCILLO – Map 030 – Lot 068: Mr. Sawyer moved to approve Avitar’s recommendation for an Abatement due to a decrease in the assessed value for the Muccillo property at 22 East Street in North Walpole. Seconded by Mr. Aldrich. Motion passed unanimously.

CURRENT USE CHANGES – Map 009 – Lot 023: Mr. Sawyer and Mr. Aldrich agreed to pass over this agenda item as they will conduct a site visit on the Paliocha property.

CURRENT USE CHANGE – Map 009 - Lot 059: Mr. Sawyer moved to pass over this agenda item to allow time to do more research on the Monahan property. Seconded by Mr. Aldrich. Motion passed unanimously.

CURRENT USE CHANGE – Map 012 – Lot 041-001: Mr. Sawyer moved to pass over this agenda item to allow time to do more research on the Way property. Seconded by Mr. Aldrich. Motion passed unanimously.

Mr. Sawyer moved to adjourn this meeting. The Selectboard will enter into a meeting as the Hooper Trustees. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 9:40 PM.

HOOPER TRUSTEES MEETING

Mr. Aldrich called the meeting of the Hooper Trustees to order at 9:42 PM.

HOOPER OIL TANK: The Selectboard discussed the need to have the old oil tank removed as soon as possible. If the cost will be over $5,000 they will try to obtain three quotes. Elaine Moore will do some research on who does this type of work.

Mr. Sawyer moved to adjourn this meeting. Seconded by Mr. Aldrich. Motion passed unanimously. The time was 9:47 PM.

Respectfully submitted,

Regina Borden, Recording Secretary

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Whitney R. Aldrich

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Jamie J. Teague

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Sheldon S. Sawyer

(Note: These are unapproved minutes. Corrections, if necessary, may be found in the minutes of the May 14, 2009, Selectboard meeting.)