TOWN OF WALPOLE

MEETING OF THE SELECTBOARD

OCTOBER 22, 2008

 

Selectboard Present:      Sheldon Sawyer, Jamie Teague

                                    (Absent: Whitney Aldrich)

 

Mr. Sawyer called the meeting to order at 7:30 PM with five people present in the audience.

 

PUBLIC BUSINESS:

SOUTHWEST REGION PLANNING COMMISSION – Matthew Suchodolski – Andrus:  Mr. Suchodolski distributed copies of the following documents with reference to the Community Development Block Grant for Andrus, LLC:  Authorization to Submit Payment Requests to the New Hampshire Community Development Finance Authority (withdrawal of funds); Code of Ethics for CDBG Administration – Grant Number 08-050-CDED; Financial Management Plan, draft copy of the Subrecipient Agreement, and a draft copy of the Beneficiary Employment Commitment Agreement between the Town of Walpole and Andrus Associates, LLC.  This will be a separate fund; there will be no co-mingling of the monies in the Town’s general fund accounts.  Mr. Suchodolski asked the Selectboard to review the documents.  He will attend the next meeting to request that they approve and sign the documents.   

 

WALPOLE PLAYERS:  Ray Baos, Chris Tyson, Myra Mansouri and Bill Perron were in attendance on behalf of the Walpole Players.  Mrs. Tyson, Vice-President, advised that they appreciate using the Helen Miller Theater and realize that it takes a lot of fuel oil to heat the building.  There are other expenses involved in maintaining the Town Hall therefore they wanted to make a contribution.  They submitted an envelope to the Selectboard with a thank you note and check in the amount of $5,000 to be put into the General Fund to be used as the Selectboard deems appropriate.  The Selectboard confirmed that there are many projects that need to be done and thanked the Walpole Players for their contribution. 

 

ACCOUNTS PAYABLE:  Mrs. Teague moved to approve the Accounts Payable check register and manifest in the amount of $69,323.90.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

Mrs. Teague moved to approve the supplemental Accounts Payable check register in the amount of $1,055.00.  Seconded by Mr. Sawyer.  Motion passed unanimously.  

 

SPECIAL MEETING:  Mr. Sawyer advised that the Selectboard scheduled a Special Meeting on October 20, 2008, to consider making an emergency payment to the Fall Mountain Region School District for them to cover an insurance payment.  The regular monthly payment is $390,125.00; Mr. Sawyer and Mr. Aldrich voted to pay one-half or $195,093.00.  

 

PAYROLL:  Mrs. Teague moved to approve the payroll voucher for the week ending October 18, 2008, for gross wages in the amount of $14,032.44 or net wages in the amount of $5,810.89.  Seconded by Mr. Sawyer.  Motion passed unanimously. 

 

Mrs. Teague moved to approve the electronic fund transfer for the 941 Employer Taxes for Withholding, MEDI and FICA taxes in the amount of $3,320.00.  Seconded by Mr. Sawyer.  Motion passed unanimously. 

 

Selectboard Meeting – October 22, 2008 – Page 2

 

MINUTES:

SELECTBOARD MEETING – October 15, 2008:  Mrs. Teague moved to approve the Minutes of the regular Selectboard meeting of October 15, 2008, as printed.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

Mrs. Teague moved to put the Minutes of the Selectboard Emergency Meeting of October 20, 2008, on-hold until the meeting next week.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

DEPARTMENT / COMMITTEE REPORTS:

The Selectboard received and reviewed the minutes of the following meetings: 1) Planning Board – October 14, 2008; and 2) Zoning Board of Adjustment – October 15, 2008.

 

ABATEMENT:

ANTHONY and KAREN BOSCO – MAP 001-011-002:  Mrs. Teague moved to approve the Abatement for Property Taxes in the amount of $840.00 for Anthony and Karen Bosco on Blackjack Crossing.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

WARRANT:

REPORT OF TIMBER CUT –MAP 005-002-006- DANIEL McALLISTER:  Mr. Sawyer moved to approve the Report of Timber Cut in the amount of $396.00 for Daniel McAllister.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

OLD BUSINESS:

JACK NEARY LETTER:  The Selectboard acknowledged receipt of a letter from Jack Neary.

Mr. Sawyer moved to pass this over until a full board is present.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

LIBRARY FUNDS REQUEST:  Mrs. Teague moved to release $1,550.00 from the Building budget to the Library Building Maintenance Fund.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

NEW BUSINESS:

MEDICAL COVERAGE PAPERWORK TO BE SIGNED:  The Selectboard received a notice that the medical coverage went down.

Mrs. Teague moved to approve having Chairman Sawyer sign the Medical Coverage document.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

UNAUTHORIZED BANDSTAND USE AND DAMAGED:  The rental of the Town Hall for a wedding last week did not include use of the bandstand however it was used; a section was removed resulting in damage to the bandstand.  There was discussion pertaining to billing the renter for the deposit, rental and repairs.   

Mrs. Teague moved to send the bill in the amount of $225.00 to Helen Gideos for unauthorized use of the bandstand and the repairs.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

POLICE – SALE OF 1998 FORD EXPEDITION:  Mrs. Teague moved to approve the sale of the 1998 Ford Expedition and placing the ad in the paper with the additional wording “Vehicle is being sold as is no warranty or guarantee implied”.  Seconded by Mr. Sawyer.  Motion passed unanimously.

Selectboard Meeting – October 22, 2008 – Page 3

 

 

NOTICE OF INTENT TO CUT TIMBER –JEFFREY MICHAUD- MAP 008-009-008:  Mr. Sawyer moved to sign the Notice of Intent to Cut Timber on Wentworth Road for Jeff Michaud.  Seconded by Mrs. Teague.  Motion passed unanimously.

 

RETIREMENT LETTER – PATRICIA BURNHAM:  The Selectboard acknowledged receipt of a letter of retirement from Patricia Burnham.  This will be effective on November 30th, 2008.

 

RESPONDING TO REPORTED FOREST FIRE – BILL FROM WILLIAM HOUGHTON:  Mrs. Teague moved to approve signing the bill in the amount of $38.00 to the Division of Forest and Lands for a report of a possible forest fire.  Following a report of smoke an investigation determined that there was no fire.  Seconded by Mr. Sawyer.  Motion passed unanimously.

 

Mr. Sawyer declared this meeting adjourned at 8:52 PM.

 

Respectfully submitted,

Regina Borden, Recording Secretary

                                                                                    ____________________

                                                                                    Sheldon S. Sawyer

 

                                                                                    ____________________

                                                                                    Whitney R. Aldrich

 

                                                                                    ____________________

                                                                                    Jamie J. Teague

 

 

(Note:  These are unapproved minutes.  Corrections, if necessary, may be found in the minutes of the October 30, 2008, Selectboard meeting.)