June 14, 2005

Present: J. Miller, D. Edkins, S. Sawyer, B. Miller, H. Fletcher, D. DeCoste, P. Aslinger (alt)

Absent: E. Merklein, R. Boas (alt), F. Dill (alt)

NOTE: THE FOLLOWING MINUTES WILL BE REVIEWED ON JULY 12, 2005.

All notices were posted and abutters notified for all hearings.

The meeting was called to order at 7:40 PM.

Mr. J. Miller appointed Ms. Aslinger to serve as a regular member in Mr. Merklein’s absence.

HEARING #1- SAM “MAC” TALMADGE 211 NORTH ROAD SUBDIVISION. Mr. Talmadge is proposing a two-lot subdivision of his 30.7 acres, map 10 lot 24. 5-acres will be subdivided off the south end of the property. The area is mostly pasture. There is a ROW for field access on lot one.

The hearing was closed at 7:41 PM.

HEARING #2- JAMES MORT 115 BREWERY ROAD SUBDIVISION. Mr. Mort is proposing a two-lot subdivision of his property, map 14 lot 11 to create lots of 13.2-acres and 1.6 acres. The existing cabins are currently occupied as rental units and are being separated from the house and barn. Lane Construction has a private road beyond Brewery Road which ends at the mailboxes. ROW access to the cabins will be deeded. The property is in the Residential B zone and has 180’ frontage- the requirement is150’ frontage. The house lot has its own septic system which is completely on the lot. There is another septic system in the field that was for the house that was moved off the lot. The town plows to the driveway- it is already a dead-end road.

The hearing was closed at 7:50 PM.

HEARING #3- WILLIAM DAHER RIVER ROAD SUBDIVISION. Mr. Bill Lawrence, agent for the applicant, proposes a two-lot subdivision of Map 4 lot 5-1 resulting in lots of 1.9-acres and 35.8-acres. The larger lot has the existing house. The 1.9-acre lot requires state subdivision approval for which an application has been submitted. The two lots will share the existing gravel drive. Ms. Aslinger asked about the length of the driveway. Mr. Lawrence said it is an existing drive and that the property is steep along the front and the access to the lots is best left where it is. Mr. Edkins spoke in favor of a single driveway for multiple lots. Ms. Aslinger asked about having the whole lot surveyed. Mr. Edkins replied that historically the board has not required an entire survey if a parcel location view is shown on the map. Mr. Lawrence said the plan references previous surveys. He said the abutting lots have more recently been surveyed. The abutting conservation land has Great Brook delineating its border.

The hearing was closed at 7:58 PM.

HEARING #4- WILLIAM DAHER MAIN STREET SUBDIVISION. Mr. Bill Lawrence, agent for the applicant, proposes a two-lot subdivision of Map 12 lot 12 resulting in lots of .58 acres and 1.96 acres. The lot is the former “Louis Ballam farm” across from the town’s pump station on Route 12 north of North Meadow Plaza. Mr. J. Miller pointed out that the property has the ROW

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access to the field abutting the lot to the south. The field also has an unauthorized cut off Route 12. The barn and house meet the setback requirement. There is a shed on the property that may be about 2’ over the setback- but that can be cut back to comply. The house and apartment addition have been connected today according to Mr. Daher. Both lots will be accessed via the existing cut off Route 12. Mr. Lawrence explained that he used the state highway delineation for the frontage on Rt 12.

The hearing was closed at 8:05 PM.

REGULAR MEETING. MINUTES OF MAY 10, 2005. Mr. Fletcher made a motion seconded by Mr. B. Miller that the minutes be approved as written. All were in favor.

4^TH TUESDAY WORK-SESSION MINUTES OF MAY 24, 2005. Ms. Aslinger made a motion seconded by Mr. B. Miller that the minutes be approved as written. Motion passed with those that were present 5/24/05 voting in favor. (BM, DD, PA).

NEW BUSINESS. VICKEY GOLD SUNOCO VARIETY STORE SITE PLAN. Ms. Gold presented her plan to renovate the exterior of the building by removing the bay doors and covering the front with clapboards and windows and a delivery door. The interior floor plan and infrastructure will be changed to accommodate plumbing required to meet state code. Ms. Gold said she is hoping to be authorized by Sunoco to change the building’s color from “Sunoco grey” to white to better blend with the historic community. Nine parking spaces are planning for- increased from four. She plans to reclaim part of the area covered by asphalt for a 20 x 25’ green space with a park bench. She plans to plant a disease resistant Elm tree in the green space and a sycamore tree near the canopy. She said she hopes that the planting of a tree and the addition of some large planters will help direct traffic flow in a safer pattern. The value of all improvements is estimated at $65,000. The board discussed Ms. Gold’s interior renovation work and by consensus decided that the interior work could commence, but that all exterior changes must wait for site plan approval. She will check with the fire department about the need for sprinklers for the 1500 sq ft space. Ms. Gold was given a Site Plan application and checklist.

LEN-TEX N. WALPOLE SITE PLAN REVIEW. Mr. Randy Rhodes, representing Len-Tex, explained the proposal to build a 17,000 sq ft addition so that the laminating division of the company can be moved from Church Street across the tracks. 7 employees will move to the new addition and there will be 35 total employees working in the addition with 41 parking spaces available. There is an existing catch basin and retention pond. A new sewer line will be run to the building. The addition will match the existing building in exterior appearance. There will be two additional loading docks on the addition. There will be 2-3 extra deliveries per week. The North Walpole Village Commissioners and Zoning Administrator have been consulted on a preliminary basis. The fire department will look at the 20’ zoning setback at the rear of the property. There is fire access across the grass at the north end. The property abuts a steep, undeveloped lot. Mr. Edkins recommended that the applicant confirm what is needed to get approval from North Walpole.

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MOTION. Mr. Edkins made a motion seconded by Ms. Aslinger that a hearing be set for the July meeting subject to and pending the receipt of a completed application and required fees. All were in favor.

WALPOLE TOMORROW. John Hansell said that several group members volunteered to assist the Planning Board in updating the Master Plan. Mr. J. Miller said the board does not have money budgeted this year for updating any section of the Master Plan. It is recommended that sections be updated every five years. He said the most recent update was of the Population and Housing section. Mr. Miller recommended that the board be left to fund the project with public funds Mr. Sawyer said the Conservation Commission is also working on a plan for the town. Ms. Aslinger said the group had questioned whether there was money budgeted for an update. Mr. J. Miller said that the board budgeted this year to work on the Capital Improvement plan. It is a project that will require input from all the town department heads. Mr. Tim Murphy from SWRPC will be working on this project. Mr. Edkins suggested that the board let SWRPC know that it will be updating its Land Use section next year. Mr. Miller said the updating is a big process that is done section by section on a rotating basis. He recommended that the board concentrate its current year efforts on the Capital Improvements plan and Zoning changes. The initial Master Plan was done in 1985 with the most recent major update being completed in 2000. The Master Plan is not a regulatory document, but a guide to a “vision”.

MARGARET CRAY REVOCABLE TRUST 129 MAIN STREET N. WALPOLE SUBDIVISION. Joe DiBernardo presented the plan for a two-lot subdivision to divide 2.95 acres from the 36.16 acre lot, map 27 lot 10. The lots are in the Residential B zone and require 75’ frontage. The frontage for lot 2 is unclear and needs to be clarified.

MOTION. Mr. Edkins made a motion seconded by Mr. B. Miller to have a hearing in July. All were in favor.

BILL CARMODY UPPER WALPOLE ROAD SITE PLAN REVIEW. Mr. Carmody is proposing to develop the vacant lot adjacent to his duplex behind Shaw’s with 6-8 apartment units and a 1400 sq ft warehouse space. The building will be colonial-style to match the duplex. He is proposing to plant trees along the water line. The board discussed the 65’ setback requirement with Mr. Carmody. Mr. Edkins said the ROW behind Ames is not a public ROW. Mr. J. Miller requested that Mr. Carmody get a site plan drawn to submit with the application and checklist at the July meeting for an August hearing.

PETER ROOS WESTMINISTER STREET SUBDIVISION. Mr. Roos is proposing to subdivide the “Long River Garden” property to separate the buildings from the field. The field would be annexed to Mr. Roos’s abutting property on Elm Street. No new lots would be created. Mr. Roos was given a BLA application.

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BOB JASSE WENTWORTH ROAD EVENT CENTER EXPANSION SITE PLAN REVIEW. Mr. Jasse is proposing a 2400 sq ft expansion of his event center at the orchard. No application was submitted. He said his Route 12 access/entrance to the orchard will be open soon.

OLD BUSINESS. DELBERT FROST MAPLEWOOD CIRCLE. Mr. Sawyer said the selectmen looked into the complaint and found that the 4-car garage in question is allowed on that property (no property deed restrictions) and that the ZBA considered the use and determined that it was not commercial. The lot is in the commercial zone. He said the selectmen are satisfied at this time to leave the situation as it is.

MERRIAM ROAD. The hearing was for a conditional layout to upgrade Merriam Road to Class V status. The town has hired a Keene Attorney, Gary Kinyon, to assist them with the issues that have arisen. Mr. Kinyon is also assisting the town of Surry with this project. Mr. Sawyer said he believes the land on either side of Merriam Road is not in the Timberland zone. He said the town must vote to have a road upgraded to Class V.

BUILDING ON CLASS VI ROAD RESOLUTION. Mr. J. Miller said the recent hearing for the Northcott/Golec request was the first test of the resolution policy. He recommended that the resolution be re-written to say that the Planning Board will give the Selectmen a recommendation and the Selectmen will hold the hearing. The board was in agreement of this change.

TALMADGE SUBDIVISION RESOLUTION. Mr. Edkins made a motion seconded by Mr. B. Miller that the proposal be approved as presented. All were in favor.

BILL DAHER RIVER ROAD SUBDIVISION RESOLUTION. Mr. Edkins made a motion seconded by Ms. Aslinger that the proposal be approved as presented contingent upon state septic/subdivision approval. All were in favor.

BILL DAHER MAIN STREET SUBDIVISION RESOLUTION. Mr. Fletcher made a motion seconded by Mr. B. Miller that the proposal be approved as presented. All were in favor.

JIM MORT SUBDIVISION RESOLUTION. Mr. Edkins made a motion seconded by Mr. B. Miller that the subdivision be approved as presented. There was some brief discussion about sanitation issues regarding the cabin rental units. Mr. Mort said they have been there since the 1940’s and are all on the same property. Vote on the Motion. All in favor. Motion passed.

SECRETARY POSITION OPENING. Ms. Trow submitted her resignation to the Selectmen on June 9^th.Mr. Sawyer said the selectmen are asking for representatives from each board to assist in the hiring of a new secretary.

SWRPC CAPITAL IMPROVEMENTS PLAN. The board has received a “Municipal Planning Assistance Agreement”. They have committed time to the project subject to the agreement being

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signed. MOTION. Mr. Edkins made a motion seconded by Mr. Sawyer that the board authorize Mr. J. Miller to sign the agreement on behalf of the board. All were in favor. Mr. Miller said SWRPC will keep the board updated on its progress and that he will invite SWRPC staff to a future Planning Board meeting.

ALTERNATES. Mr. J. Miller asked for the opinion of the board regarding the positioning of alternates at a separate table and about the appointment of alternates to serve as regular members in the absence of regular members. The board decided to leave the rotation of alternate appointments to the discretion of the Chairman with the exception that alternates should follow any business that continues from one meeting to the next to its conclusion.

Mr. Edkins will look into the cost of name plates for the board members to display during meetings.

WORK SESSION- INTERNAL RULES AND PROCEDURES. Ms. Aslinger said she used the SWRPC’s model and the state RSA book along with her own experience and what she has seen of this board’s procedure. Mr. Edkins suggested that applications be received by the board and not by the secretary. There was discussion about agendas and the procedure followed for receiving applications and setting hearings. The board will discuss these topics further at the work session.

ADJOURNMENT. Mr. Sawyer made a motion seconded by Mr. B. Miller that the meeting be adjourned. All were in favor. The meeting adjourned at 9:25 PM.

Respectfully submitted,

Judy Trow, secretary